Bay Area Shooting Club

RANGE IS OPEN FROM 7 AM TO DUSK 7 DAYS A WEEK

JOIN THE NRA

CROSBY, TX
WEATHER

CURRENT RADAR MAP

The Election was held on June 12, 2010 at the Club's Annual Meeting to elect 3 Board Members.  At this meeting; Jim Cochran, Rick Detwiler and Damon Starr were each elected to 3 year terms as Board of Directors. 

Evergreen Process for BASC Election Committee

  Click here for Ballot Form

Nominees for the June 12 Election as of the April 1 deadline date as follows:

    1)    Jim Cochran

    2)    Rick Detwiler

    3)    Michael Earls

    4)    Archie Guillory

    5)    Damon Starr

Nominee information can be reviewed by clicking on their name above.

I. Organizational Chart for BASC Elections:

BASC Board Members (9 Directors)

3 Board Members elected every year each for a 3 year term

BASC Secretary

BASC Membership Chairperson

BASC Election Chairperson and Committee

II. BASC Election Committee:

1. The Election Committee shall work with and report to the BASC Club Secretary.  The Election Committee shall also work with the Membership Chairperson as the Membership Chairperson has the Roster of BASC Members and is charged with keeping the Roster current.  In the event that the individual holding the Secretary position is running for reelection, another director will be appointed to work with the Election Committee for that year’s election.

 2. A Current Roster of the Membership will be given to the Election Committee 2 weeks prior to the Annual Meeting for the purpose of Certifying and Counting of the Ballots. (One list of Members listed alphabetically and another by Membership number will be needed. A Separate List of Spouse Membership Names and Numbers also shall be included in the communication.)  Member Rooster should be shared with Election Chairperson only and not the Election Committee. There may be a need to share this document with the committee to use this as a tool but they should not be given copies.

 3. The Membership Chairperson is responsible for receiving the Mail for BASC currently.  The individual assigned to retrieve mail from the Club’s PO Box will give the Mailed Ballots to the Election Chairperson ASAP after receipt.

 4. The Election Committee Chairperson shall appoint the Ballot Tabulating Team, (consisting of 3 to 5 members), from the Membership as the Chairperson deems appropriate. These members may change annually to allow more of the BASC Membership to be involved in this process. The Election Chairperson will serve for a 3 year term to provide continuity as the Club Secretary may change periodically.  In the event that that Election Committee Chairperson cannot complete their 3 year assignment, the Board will appoint a replacement Chairperson at the Board’s December Meeting.  The members of the election committee must be sworn to secrecy and they are not to discuss the specific results of the election with anyone.  Any announcement of election results should come from the board and not any members of this committee discussing the results with their friends and family.

 5. After the ballots are counted the Election Chairperson and each team member will certify the vote totals as true and correct.

 6. The Chairperson will report the results of the voting to the Club Secretary, or designee if individual is up for election, to be then announced to the BASC Board of Directors before the completion of the Annual Meeting.

 7. Per the By-Laws, the BASC Directors are elected to a 3 year term.  Their position on the board and their duties are decided by the board at the first board meeting after the election.

III. Process:

1. The Election Committee will ask the Board to Notify the Membership of the date and the location for the Annual Meeting. The By-Laws currently indicate that the Annual Meeting should be held in May of each year or 15 days before or after May.  The 2010 Annual Meeting is scheduled for June 12, 2010.

 2. The Board will notify the Election Chairperson of the Board Positions that will be voted on at this election.

 3. The Club Secretary will send the communication to the Election Committee Chairman for the purpose of announcing to the Membership the positions available to be filled by the membership and request for nominations from the membership for possible Candidates.

IV. New Nomination Procedures 2010:

1. Beginning February 1, 2010, members may nominate themselves or other members for Board positions available.  The Board will issue a newsletter to all members in December or January of each fiscal year announcing the positions available as well as any other club information.

 2. The procedure for nominating a candidate begins with a visit to the BASC Website where they can find the form to nominate and second their candidate. If members do not have internet access, please call the Membership Chairman for the Nomination Form.

 3. Nominees should answer all of the qualification questions on the Nominating Form and list any other qualifications the candidate would like to share with the membership.  These will be available on the BASC web site as well.

 4. The BASC member nominating the candidate shall mail the completed form to the BASC P.O. Box indicated on the application so that it is postmarked on or before April 1.  This is to assure that all names appear on the ballot and web site by the required deadlines.

 5. Individuals nominated will be contacted by the Election Chairperson to assure they are interested in running for a position on the Board and to accept or decline the nomination.  They also will discuss their nomination form and any missing or incomplete required information on it.

 6. The Election Committee is to prepare the announcements for the web site and provide that information on procedures and candidate information to the individual taking care of the web site.  Candidate responses and qualifications will be posted on the BASC Web site by April 10. This will give the membership ample time to review the nominee’s answers before voting by mail.  Ballots must be mailed and postmarked on or before of June 1 or they may be submitted in person at the annual meeting.  The 2010 Annual Meeting is scheduled for June 12, 2010.

 7. The Candidates may nominate themselves if they wish to hold a Board Member position.  These nominations must also be submitted so that it is postmarked on or before April 1.

 8. There will be no nominations accepted from the floor on the day of the annual meeting or after the postmark date of April 1.

V. CRITERIA TO CONSIDER AS A BOARD MEMBER:

The Candidate must include a short resume stating their position and reasons they are running for office.  This statement is limited to 250 words and the Election Chairperson is responsible to assure that all resumes meet this requirement as well as candidate statements do not put down another member or the current board.

l. Experience in Committee participation @ BASC or other Club or Professional Organizations.

 2. Experience that is pertinent to assist BASC as a Board Member

 3. Qualification information for BASC Board Member Candidates may include:

a. SKILLS that may aid BASC

b. TIME available to serve BASC Needs as a Director

c. WILLINGNESS to serve as a Committee Chairperson –

May need 20 hrs per week – some weekend range management

Oversight of range may be required

May require “On-Call” Status for problems reported at range

d. Area of expertise (ie: Accounting; Safety Experience; Other Range Membership

Committee Experience; Construction; Communication Ability (e-mail, computer,

Web design or experience in training others); Familiar with Federal Rules and

Regulations in your work experience.

e. Works well with people.

4. Candidates are encouraged to attend the Annual Meeting and speak to the Membership at that time so that questions from the Members can be addressed. If they are unable to attend the meeting a spokesperson may read a statement from the candidate on their behalf.

 5. The Nominations Form will be sent by e-mail to the membership. Also placed on the Website under the Elections Tab; Mailed to members without access to e-mail.  The Nominees shall fill out the Form and mail it so that it is postmarked by the April 1^st to be accepted as a Candidate by the Election Committee.

 6. The Election Committee will Review all Candidates Information and will contact them for any information clarification.  The Election Committee will prepare the candidate information that is to be posted on the web site so that there is a consistency in the posted information.

 7. The Election Committee will formulate the Ballots and give the Proposed Ballots to the Club Secretary for communication to the Board.

 8. The Ballots will be posted on the Web under the Election Tab and may be printed out by the membership. Mailed ballots will be sent to those not having access to e-mail by the Club Secretary.

 9. Ballots shall be returned to the Election Committee 2 weeks prior to the Annual Membership meeting – Deadline Date will be communicated to the membership on the ballot. Members unable to attend the Annual Meeting should Mail their Ballots to BASC P.O. Box. . These Ballots will be given to the Election Chairperson to hold until the official count and the lock box opened and ballots counted at the annual meeting.”

 10. Ballot format will be inclusive as 1 page with the BASC Address on the Form so that they can be folded and easily returned.

 11. The BASC Member will vote as directed; Place his Membership # is space provided then fold the ballot Form so the BASC Address appears for mailing. Member will provide the stamp and mail it so that it is postmarked on or before June 1.  Also, those attending the Annual meeting can turn their Ballots in at the Annual Meeting.

 12. Ballots shall have the blank for the membership number on the ballot and must be noted on the Ballot for the Ballot to be valid.

 13. The Ballots after counted will be placed back into the lock box along with the Roster of Members that was used to verify the eligibility to vote by the Election Chairperson and the box sealed.  This sealed lockbox will be given to the BASC Club Secretary and preserved by that individual for 120 days after the Ballots are tallied and then they are to be shredded.

Election Procedures Changed in 2010 as recommended by the Election Committee

To nominate a member for one of the three Board of Director positions - click HERE to open the Nomination Form, print the application form, complete the form and mail it the club's P.O. Box address indicated on the application.  All applications must be postmarked on or before April 1, 2010 to be valid.  Nomination Period is now closed!

Nominee Resumes

  Click here for Ballot Form

CAST YOUR VOTE:

 1.  Mark your Ballot by selecting the    candidate you want to vote for by placing a check mark in front of their name on the Ballot.

 2. Write your Membership / Badge Number in the Provided Space as indicated.

 (This number must be on the Ballot for the Ballot to be VALID.)

 3.  Fold the Ballot to allow the BASC Address to be visible for mailing.

(Fold it accordion style in 3 places. The names on the ballot should not be visible when folded correctly for mailing.)

 4. You may staple it to close it for mailing or place a piece of tape to close it for mailing.

 5. Place a Postage stamp on the ballot and mail.

(Ballot must be mailed and postmarked on or before June 1, 2010 or they may be submitted in person at the annual meeting.)

*NOTE:  You are encouraged to attend the Annual Meeting on June 12, 2010. Ballots can be turned in at the Meeting.

Ballots will be counted at the meeting and Results will be announced at that time.